We’re looking for a highly organized and proactive Executive Assistant to support our Broker/CEO and leadership team. This role is essential to the smooth day-to-day operations of Zander Realty Group. You’ll manage schedules, oversee communication, coordinate marketing and client services, and ensure our team and clients experience seamless, professional interactions.

This is an opportunity to join a fast-growing real estate brokerage where your role directly impacts the efficiency, reputation, and growth of the company.

• Executive Support
• Manage the Broker/CEO’s calendar, appointments, and deadlines
• Organize and prioritize correspondence, emails, and calls
• Prepare expense reports and reconcile company expenses

Team & Office Coordination

• Maintain and update the team calendar to track meetings, listings, and deadlines
• Answer phones, route calls, and handle client inquiries with professionalism
• Manage office supplies, equipment, and software to ensure smooth operations
• Open, organize, and distribute incoming mail

Marketing & Client Support

• Prepare listing presentations and Comparative Market Analyses (CMAs)
• Coordinate and prepare all marketing mailings and campaigns
• Support client communications, including addressing inquiries and resolving complaints

• Previous experience as an Executive Assistant, Administrative Assistant, or Office Manager (real estate industry a plus)
• Strong organizational and time-management skills with the ability to multitask and prioritize
• Proficiency with Microsoft Office Suite, Google Workspace, and CRM systems (Brivity experience a plus)
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Positive, solutions-oriented mindset with a “no task too small” attitude

$15.00 - $20.00 USD Hourly

At Zander Realty Group, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Zander Realty Group’s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.