About the Role

A growing portfolio of businesses spanning real estate sales and recruiting, golf and hospitality, and restaurant management is seeking a proactive and highly organized Executive Assistant. This role is critical in managing day-to-day operations, streamlining administrative tasks, and ensuring leadership’s time is focused on growth, strategy, and vision.

The ideal candidate is resourceful, tech-savvy, detail-oriented, and thrives in a fast-paced, entrepreneurial environment.

Key Responsibilities

Administrative & Scheduling

• Manage a complex calendar with precision—coordinate client meetings, business partner calls, family commitments, and community events.
• Screen, organize, and prioritize email inboxes—draft responses, flag urgent items, and ensure timely follow-up.
• Maintain discretion with sensitive information across personal and professional domains.

Travel & Logistics

• Research and book flights, lodging, transportation, and travel itineraries for both business and personal travel.
• Anticipate needs during trips—ensure all documents, confirmations, and logistics are prepared in advance.

Real Estate Operations

• Prepare, review, and manage real estate contracts and paperwork (offers, addenda, disclosures).
• Coordinate with clients, agents, attorneys, and vendors to ensure smooth transactions.
• Track deadlines and compliance dates.

Marketing & Social Media

• Assist with content scheduling, captions, and engagement across Instagram, Facebook, and LinkedIn for multiple brands.
• Maintain consistency in hashtags, tone, and branding across all businesses and lifestyle content.
• Track analytics and prepare performance reports.

Business Support

• Provide executive support spanning multiple businesses (event scheduling, vendor coordination, marketing materials).
• Draft correspondence, presentations, and internal communications.
• Assist with special projects such as event planning, community partnerships, and staff coordination.

Personal Support

• Help balance business with family priorities by managing reminders, children’s activity schedules, and household logistics as needed.

Qualifications

• 3+ years of experience supporting Real Estate executives or business owners.
• Strong organizational and multitasking skills—able to juggle multiple projects across different businesses.
• Tech-savvy: proficient in Google Workspace, Microsoft Office, Canva, and social media platforms.
• Experience with REIN MLS, Instanet, and Brivity required.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Real Estate License or Transaction Coordination Experience Strongly Preferred
• Ability to anticipate needs, think strategically, and solve problems proactively.

$17.00 - $21.00 USD Hourly

Perks

• Opportunity to work directly with an entrepreneurial leadership team building multiple legacy-driven businesses.
• Diverse, fast-paced work environment spanning real estate, hospitality, golf, and lifestyle brands.
• Growth potential with increased responsibility in operations, marketing, and leadership support.